Appendix J - Charter of the Special Committee on Nominations

Adopted January 17, 2019
Amended March 18, 2021

Amended March 20, 2025

A. Purpose. The Special Committee on Nominations shall make recommendations to the Board regarding the membership and Chairs and Vice Chairs of Standing Committees, and the Chair and Vice Chair of the Board.

B. Membership/Appointment/Term. The Chair of the Board will appoint 7 members, including a past Chair of the Board currently serving as a Regent, and a Committee Chair, to the Special Committee for one-year terms annually in September. All members shall be voting Regents, with no advisory members.

Any Regent appointed to the Special Committee shall not be considered as a candidate for the positions of Chair or Vice Chair of the Board. If a member of the Special Committee wishes to be considered for these positions, they must resign from the Special Committee. The Chair of the Board will appoint another Regent as a member to replace them.

C. Nominations Process. The Chair of the Special Committee shall solicit Regents’ interest in being nominated for the positions of Chair and Vice Chair of the Board. Regents will submit confidential indications of interest to the Special Committee Chair at least one week prior to the annual nominating committee meeting.

At the nominating committee meeting, the Special Committee shall meet separately with each candidate for Chair and Vice Chair of the Board before commencing to vote. The Special Committee is not limited to consideration of self-designated candidates.

If there are multiple candidates for a position, the Special Committee will vote by repeat balloting until a majority is obtained.  The Special Committee may adopt any other procedures by majority vote that it deems appropriate to perform its work.

D. Special Provisions.The Special Committee is established as a recurring committee, with a term of one year. Regents who are not members of the Special Committee shall not attend its meetings. In accordance with Regents Policy 1100, members shall maintain the confidential nature of deliberations held in closed session; divulging confidential deliberations is a violation of Regents Policy 1100.

E. Board Leadership and Committee Assignments.The Special Committee shall be responsible for presenting to the Board no later than May of each fiscal year a recommended slate of candidates for Chair and Vice Chair of the Board, Chair and Vice Chair of each Standing Committee, and the remaining members of each Standing Committee for the following fiscal year.

Any Regent being nominated or seeking to be considered by the Board for the position of Chair or Vice Chair of the Board without a recommendation from the Special Committee must have submitted an indication of interest for the position to the Special Committee in accordance with section C. above, and separately, must formally declare their candidacy for the position in writing to the Special Committee Chair, who will notify all Board members no later than three days prior to the Board meeting at which the slate of candidates recommended by the Special Committee will be considered. Additionally, all candidates for the position of Chair or Vice Chair, whether nominated by the Special Committee or self-nominated, shall be provided an opportunity to address the full Board.

The Special Committee shall consult with the Chairs and Vice Chairs of the Committees regarding nominations of Committee membership and leadership for the next year. The Special Committee also nominates advisors as members of Standing Committees and Subcommittees, unless otherwise specified in a Committee Charter, and nominates Regents and advisors to Standing Committees and Subcommittees when vacancies occur.